Outlook 2007/2010 – How do I back up my signatures?

People often ask how to copy Outlook signatures between multiple computers. In this post, I’ll describe how to accomplish that task using a little known keyboard [gs shortcut].

On the Tools menu, click Options, and select the Mail Format tab.

Hold down <ctrl> key while clicking the Signatures… button.

 The folder containing your signatures will open...

• Copy all of the files and folders in the Signatures [gs folder] to the location where you back up your files (e.g. flash drive, external hard drive, another computer);
• Now open the Signatures folder on your other computer by repeating the first three steps and then copy the files you just backed up to that folder;
• The next time you use Outlook on the other [gs computer], your signatures will show up in the E-mail Signatures tab of the Signatures and Stationery dialog box and on the Insert tab in the inspector;