People often ask how to copy Outlook signatures between multiple computers. In this post, I’ll describe how to accomplish that task using a little known keyboard [gs shortcut].
On the Tools menu, click Options, and select the Mail Format tab.
Hold down <ctrl> key while clicking the Signatures… button.
The folder containing your signatures will open...
- Copy all of the files and folders in the Signatures [gs folder] to the location where you back up your files (e.g. flash drive, external hard drive, another computer);
- Now open the Signatures folder on your other computer by repeating the first three steps and then copy the files you just backed up to that folder;
- The next time you use Outlook on the other [gs computer], your signatures will show up in the E-mail Signatures tab of the Signatures and Stationery dialog box and on the Insert tab in the inspector;